AP Specialist

Company Description

Equium Group, founded in Calgary in 2011, is a fully integrated real estate organization specializing in condominium, commercial, and residential real estate services. With a current portfolio valued at over $6 billion dollars, Equium Group offers property management, construction, marketing, leasing, and private mortgages. The company has received multiple awards, including the Consumer’s Choice Award for top Property Management company in Southern Alberta and recognition as one of Canada’s Fastest Growing Companies.

Role Description

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our finance team. This role is responsible for managing the full-cycle accounts payable process in a fast-paced, high-volume environment, ensuring timely and accurate processing of invoices, and maintaining strong relationships with vendors and internal stakeholders.

Key Responsibilities

• General review of invoices, ensure accuracy in account coding and data entry;
• Reconciling accounts and statements;
• Addressing payment related inquiries from vendors, property managers, operations personnel and management;
• Data entry of financial transactions;
• Coordinate the proper approvals of documents while following up on any discrepancies to obtain managerial approval;
• Maintain and update insurance certificate files for all contractors performing work at the properties;
• Assist in preparing packages for large mail outs, owner notices, arrears letters etc;
• Receive and distribute incoming and outgoing mail as required, review and send out weekly correspondence to stakeholders;
• Maintain office equipment and ensure consumables and stationary supplies are available;
• Maintain all pertinent files including filing on a regular basis;
• Ability to handle difficult situations in a professional manner;
• Ability to maintain good working relationships;
• Any other job-related duties and/or projects that may be assigned;
• Embrace and pro-actively support Equium Group’s culture of environmental sustainability, along with corporate and social responsibility.

Qualifications & Skills

• Diploma or degree in Accounting, Finance, or a related field.
• 2 years of experience in accounts payable, preferably in the property management industry and in a high-volume processing role.
• Proficiency in accounting software (e.g., Yardi, QuickBooks, or Sage) and Microsoft Excel.
• Strong analytical and problem-solving skills with a high level of accuracy.
• Excellent verbal and written communication skills to interact with vendors and internal teams.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Collaborative attitude with a proactive and solutions-driven approach.

Location and Work schedule

• On-site, Monday to Friday

Benefits

• Competitive salary
• Comprehensive health, dental, and vision insurance.
• Paid vacation time.
• Retirement savings plan with company match.
• Opportunities for professional development.
• Life Insurance
• On-site gym access.

How to Apply:

If you have a passion for accounting and thrive in a fast-paced environment that demands precision and accuracy, we encourage you to apply! Please submit your resume and cover letter to careers@equium.ca with the subject line “Accounts Payable Specialist – Equium Group.”